# Fund Administration

**Company:** Sanabil Studio
**Department:** Human Capital
**Location:** Sanabil Studio

**Sanabil Studio** is a venture builder that blends industry expertise, technology, and startup know-how to turn bold ideas into real businesses. We take concepts from zero to launch, and when a venture proves its potential, we back it with seed funding and hands-on support to help it scale.

As our portfolio grows and new ventures move from concept to investment readiness, strong fund operations become critical. We seek a Fund Administration Manager to manage the operational and administrative backbone of our investment activities, ensuring all entities, documents, and stakeholder interactions are tracked, compliant, and audit-ready.

This role does not originate decisions; it ensures execution, follow-up, and full record integrity. You act as the central control point across all fund operations, ensuring full execution, tracking, and documentation in line with instructions and LPA requirements.

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**THE ROLE**

**What you’ll own here.**

- Oversee day-to-day fund operations across all entities, acting as the central coordinator between our fund administrator (Apex), GP (Maples), legal counsel, and auditors.

- Execute and track all instructions across stakeholders, proactively following up until completion, escalating delays, and ensuring nothing falls through the cracks, with clear, real-time status tracking across all ongoing matters.

- Coordinate capital calls end-to-end: review administrator calculations against the LPA, maintain a live cash tracker, and ensure every step is fully documented with a clear audit trail.

- Track all fund expenses against LPA limits and budgets - validate invoices before payment, flag non-compliant costs, and maintain a real-time cost tracker.

- Ensure all entities are in good standing and properly governed: coordinate board and shareholder resolutions and director appointments and removals and ensure required roles are always in place - with full follow-up until completion (control, not decision-making).

- Support portfolio companies on CR issuance and renewals (KSA), director changes, Powers of Attorney, and bank account setup. Work with legal counsel, service providers, and relevant authorities - ensuring no portfolio company is operationally blocked.

- Maintain centralized, audit-ready records for the fund, all entities, and portfolio companies - including KYC and identity documentation, ensuring no dependency on third parties for critical records.

- Log and store all communications, approvals, and instructions across administrators, legal, auditors, and service providers, ensuring everything is fully traceable and audit-ready at all times.

- Coordinate the audit process and ensure all data, documents, and reporting are ready when needed.

- Build and maintain structured tracking systems for tasks, documents, and approvals, continuously improving operational discipline across the fund.

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**THE PROFILE**

**You’re probably a fit if…**

- You have 5-10+ years of experience in fund operations, fund administration, venture capital, or private equity.

- You have a strong working understanding of fund mechanics - capital calls, fund structures, LPA compliance, and investor reporting.

- You're highly organized and detail-oriented, with the discipline to manage complex multi-entity documentation without anything slipping.

- You have strong follow-up habits and are comfortable managing stakeholders across jurisdictions, auditors, legal teams, service providers, and internal teams.

- You build structure where it doesn't exist and maintain it as things scale up.

- Bonus: experience working with institutional fund administrators (e.g., Apex, Citco, Aztec) or GP management firms (e.g., Maples).

- Bonus: familiarity with KSA regulatory requirements, entity governance, or MENA fund structures.

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**THE ENVIRONMENT**

What working here actually looks like.

**Multi-Entity Scope:** You'll operate across the full fund structure, multiple entities, multiple jurisdictions, and multiple stakeholders, all coordinated through you.

**Control Without Decision-Making:** Your mandate is execution, follow-up, and record integrity. The decisions sit with leadership; the discipline sits with you.

**Institutional Standards in a Builder Environment:** We move fast as a venture studio, but our investors expect institutional-grade discipline. You'll uphold both.

**A Role That Grows With the Studio:** As we launch new ventures and expand our fund vehicles, the scope and complexity of this role will grow with it.

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**What You Get From Us**

- **Competitive pay:** A package that reflects your experience and the market.

- **Premium gear, day one:** Everything you need to hit the ground running, ready before your first morning.

- **Close access to fund leadership:** Work directly with the people driving investment decisions and portfolio strategy.

- **Full lifecycle visibility:** See how capital is deployed, tracked, and reported across an active venture portfolio.

- **An accelerated learning curve:** More exposure in less time than most fund operations roles allow.

[Apply for this position](https://careers.sanabil.studio/jobs/7371706-fund-administration/applications/new)